While “the cloud” has often been joked about as some nebulous network of unknowns and mysterious workings, it’s actually brought many businesses into the age of modern productivity. Cloud services offer many benefits to a company, big or small, because of how much strain they can remove from infrastructure. One such example we’ll discuss in this article is an email solution. This management of communication can help streamline functionality for any tech-reliant corporation, despite being a smaller aspect of company function. Since communication is important for any business, it stands to reason an efficient cloud solution makes this process better.
The immediate benefit to using a cloud service, third party or otherwise, is how it cuts down on costs. In this specific case, a small business no longer has to rely on its own servers for email storage, freeing up space and monthly costs. Better yet, when working with a third party client, adding to said storage is a breeze. It’s a simple task for a cloud-based client to add extra GB’s of data when needed, whereas with a company, additional physical HDD’s might have to be purchased. In the long term, it means a business doesn’t have to make new, costly physical installations for expanding on space, saving money.
Cloud based email services also offer unified communication across the board, meaning it’s not just locked on site. Compatibility with mobile devices is a huge part of cloud operations, as well as integration with email or communication services. So, employees can access this email data from anytime or anywhere, be it home, with a tablet on the go, with a smartphone, and so on. That also means items of importance, like company-wide announcements, can reach all staff from any point. Everyone is in the loop, which ultimately benefits productivity.
If there were any drawbacks, however, it should be emphasized security and downtime are possible consequences of using cloud-email based services. While third party clients are up to date on their security protocols, should their end be compromised by malicious intent, it puts a businesses’ data at risk too. Additionally, any downtime caused by internal or external problems on the client’s end means a company will face the same problems. Total reliance on a third-party is total reliance on their stability. Should they go down, important messages may not be accessible for a duration. Any business is advised to take those considerations in mind and be sure the cloud solution is right for them.
In summation though, while there are certainly risks to cloud based services, the benefits almost universally outweigh the cons. Many modern companies today are swiftly taking advantage of cloud services, and even something as simple as email-clouds can reduce infrastructure cost and bring a business to the forefront of productivity. At the least, a corporation looking to excel in today’s tech driven world should consider the cloud, as it’s mass adoption is only growing by the year.
If you’re looking for more information about cloud email solutions, or the cloud system in general, Stratosphere Networks can help. Contact our experienced IT professionals today at (877)599-3999 or fill out our contact form to determine which types of services are best for your business.
